Guidelines for the Handling of Donated Books and Materials for the Library of the National Institute of Traditional Chinese Medicine, Ministry of Health and Welfare

Approved at the 8th Executive Council on August 14, 2018

1. In order to effectively handle donated books and materials from all walks of life and to enrich the research resources of the Library, the Library of the National Institute of Traditional Chinese Medicine, Ministry of Health and Welfare (hereinafter referred to as the Library) has formulated the "Guidelines for the Handling of Donated Books and Materials for the Library of the National Institute of Traditional Chinese Medicine, Ministry of Health and Welfare" (hereinafter referred to as the Guidelines).

2. The books and materials referred to in the Guidelines include books, periodicals, databases, and audio-visual materials in paper or electronic media.

3. All individuals or groups within or outside the Institute who donate books and materials to the National Institute of Traditional Chinese Medicine (hereinafter referred to as the Institute) are subject to the Guidelines.

4. The Library accepts books and materials related to academic research and traditional Chinese medicine in principle. If any of the following circumstances occur, it may be rejected:

(1) Pirated or in violation of the Copyright Law.

(2) The Library already has a copy or new version.

(3) Damaged and unusable or incomplete.

(IV) Those with underlines, notes, and marginal comments.

(V) Those whose contents have lost their validity and have no academic and reference value.

(VI) Occasional single issues of periodicals, newspapers, and incomplete books.

(VII) Various promotional brochures.

(VIII) Examination books

(IX) Others that do not comply with the library's collection policy.

If it is difficult to choose or there is a dispute, relevant persons may be invited to assist in handling it if necessary.

V. Donation method:

(I) Donation outside the institute:

Donors please fill in the "National Institute of Traditional Chinese Medicine Library Donated Books and Materials Processing Form" (Appendix 1) and the "National Institute of Traditional Chinese Medicine Library Donated Books and Materials List" (Appendix 2), and send them to the library's e-mail box, or hand them over to the library's counter staff.

After the library reviews the two copies of the information and sends a confirmation letter, the donor may deliver the books and materials to the library's borrowing and returning counter during the library's opening hours or mail the donated books.
If the books and materials are sent to the library without receiving a confirmation letter and without attaching a book donation processing form and a list of donated books, the library will handle them at its sole discretion, and the donor shall not have any objection.
(II) Donations by internal staff: For large-scale donations of books by employees of the library, the library may assign colleagues to go to the site (limited to the building of the library) to collect books that meet the library's collection policy and handle them in accordance with the fourth point.

VI. Reward method:

Depending on the type and quantity of donated books and materials, the library may send a letter of thanks or a certificate of thanks to the donor to express gratitude; for large-scale donations or donations that are deemed valuable by the library, the donor will be noted as a token of gratitude.

VII. If the library is deemed to be a precious book, it will be handled in accordance with the "Key Points for the Management of Precious Movable and Immovable Property of Central Government Agencies".

8. The subsequent collection, display, transfer or other handling of donated books and materials may be handled at the library's sole discretion, and the donor shall not attach any conditions or have any objection.

IX. These points shall be announced and implemented after being approved by the Executive Council of the Institute, and the same shall apply to any revisions.

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